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We Are Hiring

Office Manager/Client Relations

Grant Us Hope is a Cincinnati-based non-profit that works with schools and communities to raise advocacy and awareness around youth mental health and suicide prevention. Our signature program, Hope Squad, empowers young people to intervene with classmates that are struggling, get them help, and change the culture of their school.

Summary

The Client Engagement/Office Manager position is responsible for the coordination and implementation of Grant Us Hope Accounts Payable/Receivable, human resources, client communications, scheduling, program/session preparation, administrative duties. Project work includes taking an active role in the planning and execution of various public events.

Position Parameters:

  • Professional
  • FSLA status: Exempt
  • Full Time (40 hours/week)

    Reports to:

  • Executive Director Required Education/Experience
  • Download and complete our Application and submit with a cover letter and resume using the button below.
Essential Duties and Responsibilities

Essential Duties and Responsibilities:

Accounts Payable and Receivable
Description: Maintain all financial records (Quickbooks) including purchasing and payment of vendor obligations, invoicing, collection and deposit of receivables, and production and management of monthly financial statements and budgeting.

Human Resources
Description: Collect, review and submit payroll on a bi-weekly basis. Manage employee job descriptions, onboarding, payroll setup, manage timesheets, medical and dental insurances, and reconcile monthly payroll reports. Maintain and update Employee Handbook.

Daily Correspondence and Client Services
Description: Provide daily correspondence, scheduling and follow-up with clients utilizing written and oral communication and administrative support (collect/distribute mail, make travel arrangements) to organization leaders as defined and requested.

Program/Session Preparation
Description: Create presentations and provide assistance with the completion of facilitation presentations as requested for the Grant Us Hope team by ordering the appropriate supplies, proof reading materials and utilizing the facilitation checklist to ensure all materials are ready.

Daily Schedule Support
Description: Assist with scheduling of trainings and other events as needed. Confirm all scheduling commitments with schools by providing appropriate time and location of event. Meeting preparation and support as needed.

Maintenance of all Files and Administration
Description: Maintain office including computer filing and hard copy filing system, provide marketing support, distribute and post newsletters to schools and social media regularly and support business development correspondence and meetings as requested.

Provide Project Support
Description: Support client projects as assigned from inception to completion, order supplies and monitor inventory level (for office and facilitation) and support Grant Us Hope leadership.

Event Support
Description: Assist with the planning and execution of all Grant Us Hope events and fundraisers.

Grant Us Hope is an Equal Opportunity Employer and committed to excellence through diversity.

Our Strength in Numbers

Hope Squads

Hope Squad Advisors

Hope Squad Members

Students with Access to Hope Squad Support